Build Online Databases Without Coding

Online Database: Everything You Need to Know

Demand for purpose-built applications is accelerating. In fact, 93% of executives state that custom apps are strategic to their business. IT departments face immense pressure to scale infrastructure while delivering the custom apps employees require. Scarcity of IT talent, paired with ever-tightening budgets, makes it harder to build and maintain databases and applications.

To remain competitive in today’s digital landscape, you need secure, real-time access to information — along with the capacity to easily create custom interfaces and workflows on top of your data. Online databases and visual app builders make this possible, even for business professionals with no technical background. Read on to learn why your business needs an online database.

Why Every Team Needs an Online Database

As a solid foundation for your custom applications, you need a reliable and secure database that can scale with your needs. Here are 10 reasons why your organization needs an online database.

  1. 1

    Multi-user access to information

    A centralized online database gives you immediate access to the most current information, reducing time spent searching for data. Break down departmental data silos and allow multiple users to modify data in a secure environment using any device. Benefit from increased productivity with real-time data management and automated workflows.

  2. 2

    Access data on your terms

    Create custom reports and interfaces tailor-made for your team, including secure password protection that allows multiple departments access to data based on their permissions. Many database platforms provide tools to control user access based on the exact functionality required by your organization — all with the least amount of coding.

  3. 3

    Connect your data to other services

    You should be able to easily integrate your database with a rich ecosystem of third-party cloud services. Leverage a database platform that includes connections with Microsoft tools, Google services and cloud repositories to enhance the reach of your web-based database.

  4. 4

    Eliminate spreadsheet chaos

    Online databases eliminate the need to reconcile different versions of files saved in various locations. Spreadsheets like Excel are not true databases and don’t provide interfaces to effectively manage updates, workflows or permissions. Promote cross-functional collaboration and data sharing with a single source of truth.

  5. 5

    Streamline workflows and processes

    Build workflow applications on top of your database to make it easier to manage requests, assign tasks and track status updates. Using visual tools, you can create a custom app to automate processes and share information across the company, with little to no coding experience.

  6. 6


    Revolutionize how you connect with prospects, customers and partners by implementing online applications tailored to your unique processes, resulting in a highly-personalized approach. Unlock opportunities and deliver superior user experiences along the entire customer journey.

  7. 7


    Minimize upfront investment and long-term costs that come with owning and maintaining your own infrastructure. Since cloud database services take care of everything, there’s no need to drain IT resources on maintenance and upkeep. Instead, keep your IT team focused on more critical projects.

  8. 8


    Instead of taking chances on your on-premises operations, take advantage of the enterprise-grade security and compliance programs, regulated audits and business continuity procedures available from today’s cloud platforms that run on multiple data centers around the world.

  9. 9


    Leverage the latest in cloud technology to facilitate remote work and ensure business continuity in case of disasters and other emergencies. Mitigate the impact of unforeseen events by hosting critical information in a secure and accessible web database.

  10. 10


    Go beyond managing your data online. Build a custom CRM, knowledge base, ticketing system or any custom application you need right now. With an integrated low-code platform like Caspio, easily create custom apps on top of your database without coding.

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Your Online Database Project

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Online database application dashboards are shown across multiple devices

Get Expert Advice on
Your Online Database Project

Discuss your goals with a Caspio specialist.


What Apps Can You Build With an Online Database?

With Caspio, you get a powerful database with unlimited potential for app innovation. Whether you’re a decision-maker who wants a single source of truth, a manager brimming with ideas to streamline operations, or a field representative who needs to make quick updates from a mobile device — you can build custom database apps that meet your exact requirements using the Caspio platform.

And since Caspio is intuitively low-code, you can effectively skip the complexities of traditional software development. Leverage over 20 years of cloud expertise and see why Forrester names Caspio the Low-Code Leader and “the richest platform for business developers”. Start imagining what’s possible by exploring these popular use cases across different departments.

All the Database Features You’ll Ever Need

With your information on the line, make sure you choose a database that provides security, scalability and ease of use. Here’s why Caspio is the best online solution for your team to adopt:


To support your current needs and future growth, choose a database that includes automatic scaling and unlimited users. Per-user license fees will only hamper your growth as your web based database applications are successfully adopted and expanded.


Subscribe to a database platform that is built on industry-leading cloud infrastructure such as Microsoft and Amazon Web Services. Ensure the service is committed to at least a 99.9% guaranteed uptime to prevent costly outages and disruptions.


Thoroughly check whether the web database provides built-in security standards and compliance. Look for an online database service with certifications like SOC 2, Cloud Security Alliance (CSA), PCI and GDPR and others more specific to your industry, such as HIPAA compliance for healthcare sector.


It’s essential for online database platforms to support table relationships, whether one-to-many or many-to-many. The experience needs to be simple and intuitive, too. Visual drag-and-drop tools are ideal for relating and filtering data across multiple tables, as well as enforcing referential integrity.


Using visual point-and-click or drag-and-drop methods, a simple application builder should serve as the core of your user experience. Even with limited technical skills, you should be able to design, customize and deploy database applications with minimal effort.


An online database is incomplete without its app interfaces. Choose a platform that allows you to create pixel-perfect interfaces and custom workflows on top of your data — without requiring knowledge of HTML, CSS, JavaScript or other coding languages.


Expand the reach of your applications by importing data from existing repositories such as Microsoft Excel, Access and SQL. Look for a database builder that supports a wide range of file types (.txt, .csv, .xlsx, .mdb, etc.) and can migrate data efficiently using bulk processes.


Check if your online database offers a selection of customizable templates or ready-made applications for accelerated development and deployment. You shouldn’t have to reinvent the wheel for simple use cases like login screens, contact forms or searchable reports.


Your database should provide options for native plugins to connect with other online services and software suites like Microsoft Office. And for maximum reach, check if the platform supports integration through Zapier, which links your data and workflows to more than 2,000 online apps and services.


Verify that the platform supports standard coding languages such as HTML, CSS, JavaScript, SQL and Excel expressions. Tech-savvy users who enjoy coding should have the freedom to customize interfaces and workflows to their exact requirements. This helps in developing more sophisticated and robust applications.


Not all databases support the level of user management that is required for secure, multi-user applications. Make sure you can easily grant users correct access to your database applications through authentication, encrypted passwords, record-level security and role-level privileges.


Administrators should be able to configure access permissions for all users, groups and APIs that create, view, edit or delete objects in your online database. Be sure you have the ability to assign fine-grained privileges for everyone in your team, down to each individual table as necessary.


With over 50% of worldwide website traffic generated through mobile phones, it’s not acceptable for your database apps to be viewable only on desktops. Make sure that the interfaces you build on top of your records are also optimized for laptop, tablet and smartphone devices.


Prevent valuable information from getting trapped in data silos and incompatible systems. Streamline your data workflows with a database platform that supports automatic data export to multiple platforms like AWS S3, Box, Dropbox, Google Drive, OneDrive, etc.

See What Caspio Customers Are Building

Take inspiration from customers who turned their legacy systems into modern database applications, freeing their organizations from data silos and manual processes.

Research Support Company Improves Clinical Trial Outcomes

With over 13,000 patient appointments scheduled worldwide, Paragon Global CRS needed a way to automate data management while maintaining healthcare compliance. Caspio’s HIPAA-compliant platform enabled their staff to reduce data entry time by 80% while working in a secure environment, ensuring patient privacy. This allowed Paragon to optimize their day-to-day operations and focus on humanizing the clinical trial experience for every patient.

Energy Firm Overcomes Shortage in In-House IT Resources

Facing an industry-wide depression in the energy sector, the short-staffed IT team of J-W Power was overburdened with requests to build custom apps. Caspio emerged as their development tool of choice due to its ease of use, IT-recognized features and cost-effective price point. Using Caspio, J-W Power team migrated existing spreadsheets to an online database and built 15 feature-rich apps in just six months, all without hiring additional IT personnel.

Government Agency Tears Down Information Silos

With over 3,000 employees in 100 locations, the Tennessee Department of Health struggled with data silos and spreadsheet chaos within the agency. Their operations team needed an online database to centralize information across different business units and improve data management. With Caspio as their online database platform, the agency developed an inventory control system that now monitors over 20,000 assets.

National Retailer Digitally Transforms Operations

With 800 stores and 3,000 employees, Sears Hometown and Outlet Stores previously managed field operations using handwritten paper logs, spreadsheets and Microsoft Access — a database system that ultimately crashed and failed to recover. Caspio served as the permanent solution to replace their manual processes with a reliable online database. Sears now utilizes over 40 Caspio-powered apps across the organization.

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Caspio healthcare specialists

Ready to Get Started?

Sign up for a free trial and bring your online database to life.