Build Online Databases Without Coding

Online Database Software: Everything You Need to Know

Demand for purpose-built applications is accelerating. In fact, 93% of executives state that custom apps are strategic to their business. However, your IT department struggles to deliver the custom apps you urgently require. The scarcity of IT talent, paired with ever-tightening budgets, makes it harder to build and maintain custom applications, especially cloud databases.

To remain competitive in today’s digital landscape, you need secure, real-time access to information — along with the capacity to create custom interfaces and workflows on top of your data. Visual app builders with an integrated online database solution make this possible, even for business professionals with no technical background. That’s why you need an online database today.

Why Every Business Needs an Online Database

Do you want to harness the real power of custom-built apps? Connect them to an online database — it’s the foundation you need to innovate and scale your business. Here are 10 reasons why:

  1. 1


    Reduce the time you spend searching for data with a centralized online database, which gives you immediate access to information. Break down departmental silos and allow multiple users to modify data in a secure environment using any device. Raise productivity with real-time data management and automated workflows.

  2. 2


    Database platforms provide simple tools to control user access based on what your organization requires. Create custom reports and interfaces tailor-made for your team, securing them with password protection that allows multiple departments to access data based on their permissions.

  3. 3


    Today’s businesses use a gamut of cloud tools and services. To truly enhance the reach of your web-based database, connect across existing third-party apps to eliminate the need to transfer data from one source to another. Integrate with Microsoft tools, Google services, cloud repositories and more.

  4. 4


    Spreadsheets like Excel are not true databases and don’t provide interfaces to manage updates, workflows or permissions effectively. Promote cross-functional collaboration and data sharing with a single source of truth. Use online databases to secure data and eliminate the hassle of reconciling different files.

  5. 5


    With visual point-and-click tools, you and your team can create custom apps to automate processes and share information across the company. No prior coding experience is required. Build workflow applications on top of your database to make it easier to manage requests, assign tasks and track status updates.

  6. 6


    Personalized interfaces close more deals. Revolutionize how you connect with prospects, customers and partners by implementing online applications tailored to your unique processes. Unlock new opportunities to deliver superior user experiences throughout the entire customer journey.

  7. 7


    Since cloud database services take care of everything, there’s no need to drain IT resources on maintenance and upkeep. Minimize upfront investment and long-term costs that come with owning and maintaining sophisticated infrastructure. Help your IT team focus on more critical projects.

  8. 8


    Storing sensitive information on-premises puts you at risk. Take advantage of online platforms equipped with enterprise-grade security, regulated audits, established compliance, worldwide data centers and native backup-and-restore procedures to protect against data breaches and unexpected issues.

  9. 9


    The latest cloud innovations facilitate remote work and instantly ensure business continuity, especially during emergencies. Mitigate the impact of unforeseen events by hosting critical information in a secure and accessible web database.

  10. 10


    With an integrated no-code platform like Caspio, easily create custom apps on top of your database without coding. Go beyond archaic means of managing data and build CRMs, knowledge bases, ticketing systems and other use cases you can imagine.

Get Expert Advice on
Your Online Database Project

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Online database application dashboards are shown across multiple devices

Get Expert Advice on
Your Online Database Project

Discuss your goals with a Caspio specialist.


What Apps Can You Build With an Online Database?

With Caspio, you get a robust database with unlimited potential for app innovation. Whether you’re a decision-maker who wants a single source of truth, a manager brimming with ideas to streamline operations, or a field representative who needs to make quick updates from a mobile device — you can build custom database apps that meet your exact requirements using the Caspio platform.

Loved by business professionals and trusted by IT leaders, Caspio is no-code without compromise, enabling you to skip the complexities of traditional software development. Forrester describes Caspio as “the richest platform for business developers.” Leverage our 20 years of cloud expertise today. Start imagining what’s possible by exploring these popular use cases across different departments.

Features of the Best Online Databases

With sensitive and proprietary business data on the line, choose a database that provides maximum security, automatic scalability and full extensibility. Here’s why Caspio is the best online database solution for your team:


Per-user license fees will only hamper growth as your web-based apps reach more and more people. Future-proof your systems and support rapid expansion with Caspio’s dynamic database scaling and unlimited user model.


Database platforms built on mediocre infrastructure won’t live up to high expectations. Caspio commits to at least a 99.9% guaranteed uptime while running on Microsoft SQL Server and Amazon Web Services, both industry-leading benchmarks in cloud technology.


Not every web database provides comprehensive security standards and compliance. Caspio’s online database service comes with built-in certifications like SOC 2, Cloud Security Alliance (CSA), PCI, GDPR and others more specific to your industry such as FIPS for government, FERPA for education and HIPAA for healthcare.


Online database platforms need to support simple and complex table relationships, whether one-to-many or many-to-many. The user experience must be intuitive and straightforward, too. Caspio’s Visual drag-and-drop tools are ideal for easily relating and filtering data across multiple tables, as well as enforcing referential integrity.


Visually intuitive and easy-to-use tools are essential to the low-code experience. That is how Caspio’s pioneering application builder guides its users through the development process — with little to no coding involved. Build, customize and deploy no-code database apps with minimal effort, even with limited technical skills.


An online database is incomplete without its app interfaces. With Caspio DataPages, we empower you and your team to create smart and dynamic widgets on top of your data. Implement a host of feature-rich interfaces and custom-built styles to generate the perfect business app for your organization.


Caspio’s database builder supports a wide range of file types (.txt, .csv, .xlsx, .mdb, etc.) and can migrate multiple objects efficiently in bulk. Digitally transform your workflows by importing data from legacy systems like Microsoft Excel and Access databases.


Need apps fast? You don’t have to reinvent the wheel for simple use cases like login screens, contact forms or searchable reports. Caspio’s online database offers customizable templates or ready-made applications for accelerated development and deployment.


Want to extend your app functionality? Caspio allows you to connect with other online services and software suites like Microsoft Office via native plugins. And for maximum reach, our platform supports integration through Zapier, which links your data and workflows to more than 5,000 online apps and services.


Tech-savvy users who enjoy coding require the freedom to customize interfaces and workflows to their exact specifications. The Caspio platform supports this practice by accepting standard coding languages like HTML, CSS, JavaScript and SQL — enabling seasoned developers to build more sophisticated and robust apps.


Not all databases support the level of user management required for secure, multi-user applications. But Caspio can easily grant users secure access through authentication forms, encrypted passwords, record-level security and role-level privileges.


It’s critical to assign fine-grained privileges for everyone in your team, down to each individual table. Using Caspio, administrators can configure access permissions for all users, groups and APIs that create, view, edit or delete objects in your online database.


With over 50% of worldwide website traffic generated through mobile phones, it’s not acceptable for database apps to be viewable only on desktops. Caspio optimizes the web apps you build on top of your records for laptop, tablet and smartphone devices.


Data silos and incompatible systems often trap large volumes of information. Streamline your workflows within a Caspio database and gain automatic data export to multiple platforms like AWS S3, Box, Dropbox, Google Drive, OneDrive and other cloud repositories.

See What Caspio Customers Are Building

Take inspiration from customers who turned their legacy systems into modern database applications, freeing their organizations from data silos and manual processes.

Research Support Company Improves Clinical Trial Outcomes

With over 13,000 patient appointments scheduled worldwide, Paragon Global CRS needed a way to automate data management while maintaining healthcare compliance. Caspio’s HIPAA-compliant platform enabled their staff to reduce data entry time by 80% while working in a secure environment, ensuring patient privacy. This allowed Paragon to optimize their day-to-day operations and focus on humanizing the clinical trial experience for every patient.

Energy Firm Overcomes Shortage in In-House IT Resources

Facing an industry-wide depression in the energy sector, the short-staffed IT team of J-W Power dealt with an overload of requests to build custom apps. Caspio emerged as their development tool of choice due to its ease of use, IT-recognized features and cost-effective price point. Using Caspio, J-W Power migrated existing spreadsheets to an online database and built 15 feature-rich apps in just six months, all without hiring additional IT personnel.

Government Agency Tears Down Information Silos

With over 5,000 employees in 100 locations, the Tennessee Department of Health struggled with data silos and spreadsheet chaos within the agency. Their operations team needed an online database to centralize information across business units and improve data management. With Caspio as their online database platform, the agency built an inventory control system that now monitors over 20,000 assets.

National Retailer Digitally Transforms Operations

With 800 stores and 5,000 employees, Sears Hometown and Outlet Stores previously managed field operations using handwritten paper logs, spreadsheets and Microsoft Access — a database system that ultimately crashed and failed to recover. Caspio served as the permanent solution to replace their manual processes with a reliable online database. Sears now utilizes over 40 Caspio-powered apps across the organization.

Your Online Database Questions Answered

What is an online database?

An online database is a collection of structured data that users can easily access, organize, update and manage via the Internet.

How does an online database work?

The primary function of an online database is to centralize your data for easy access and management in the cloud. With enterprise-grade infrastructure that ensures 99.9% server uptime, Caspio powers your web databases behind the scenes so you can focus on building database solutions for your organization.

What are the most important features of an online database?

First, look for import features that allow you to upload files from legacy systems like Excel spreadsheets and Access databases. Second, it must have an intuitive web interface that empowers anyone to build and customize tables and table relationships. Lastly, it must give you the ability to construct multi-user web apps on top of your data without writing code.

How do you make an online database?

Caspio offers two ways to proceed. Users can either import data into the platform and convert them to an online database or start fresh with intuitive point-and-click and drag-and-drop tools.

How do you access an online database?

All you need is a web browser. No software installation is required. Additionally, online database platforms allow multiple user roles with different permission levels and control over who sees the data.

How do you publish a database online?

When building a custom web app in Caspio, select a data source from your existing online database tables. Once done with the web interface, deploy it online by copy-pasting an auto-generated code — similar to embedding YouTube videos. You can also share a direct link to your database app.

What's a good online database for beginners?

Caspio is the perfect online database for beginners. The platform combines powerful enterprise features with visually intuitive tools designed for those with no software development background.

What is the best online database?

Caspio is the best online database in terms of scalability, security and reliability. Whether you’re a non-technical employee, IT developer or C-level executive, Caspio provides all the necessary tools to easily create database solutions with unlimited users, strict compliance standards and well-maintained systems.

How do you create a web-based database application?

After signing-up for a Caspio free trial, create a web database application with Caspio’s visual app builder. These tools don’t discriminate between seasoned developers and novice builders. Our step-by-step wizards will guide you from selecting data sources to publishing apps online, with or without custom coding.

Ready to Get Started?

Sign up for a free trial and bring your online database to life.

Caspio healthcare specialists

Ready to Get Started?

Sign up for a free trial and bring your online database to life.