Caspio: The Smartsheet Alternative

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  • UNLIMITED

    Builders

  • UNLIMITED

    Users

  • POWERFUL

    Database

  • SUPERIOR

    Compliance

If you value unparalleled database features, enterprise scale and flexible app-building tools, then check out Caspio — the best Smartsheet alternative. Unlike Smartsheet, Caspio provides a fully integrated cloud database, allowing you to launch powerful database-driven apps instead of limited 'spreadsheet' interfaces.

Plus, Caspio's enterprise-grade capabilities come at an affordable price point, supporting any number of app builders with no license fees or deployment restrictions. Create all the apps you need using intuitive point-and-click tools while Caspio automates your workflows behind the scenes.

Caspio vs Smartsheet: Feature Comparison

See for yourself how Caspio is a better alternative to Smartsheet with superior features, performance and compliance.

FEATURES CASPIO SMARTSHEET
ACCOUNT RESOURCES

TECHNOLOGY LEADERSHIP
Database Microsoft SQL Server
*Certified Gold Partner* 		Proprietary
Infrastructure Amazon Web Services
*Advanced Technology Partner*		 Amazon Web Services
Doesn’t meet AWS partner requirements
Platform speed Fast and scalable Extended load times
for large amounts of data
Scalability Scales dynamically based on usage Limited to 400 columns, 20,000 rows or 500,000 cells
Whichever limit is reached first per sheet
Company status Privately-owned
Full control of product roadmap		 Venture-backed
Beholden to investors

IMPORT/EXPORT
Text files Limited to CSV files
XML files
Microsoft Excel files Import multiple worksheets per file
Up to 150 MB		 Limited to 1 worksheet per file
Limited to 50 MB
Import/export of data Natively import and export in bulk Limited to one object at a time
Import/export of apps Natively import and export in bulk

DATABASE FEATURES
Database interface Familiar database interface Spreadsheet interface
Editable grid
Table relationships
Visual drag-and-drop interface
Abstracted data linking process
Referential integrity
Record level security Native Requires premium add-on
Lookup tables
Database triggers
Extensive actions and workflows
Limited predefined actions
GUID database field
Encrypted password field

WEB FORMS
Conditional fields Requires 'Business' plan
Image resizer
Payment forms
Native		 Requires web service integration
Cascading elements
Autocomplete fields
Multi-step forms

REPORT INTERFACES
Tabular reports
Pivot tables
Native		 Requires premium add-on
Charts 20+ chart types
Extension via CSS and JavaScript		 Limited to 10 chart types
Bulk edits
Native
Requires multi-step workarounds

APP DEVELOPMENT AND AUTOMATION
Point-and-click tools
Development approach Step-by-step guided process Open-ended process
Custom localization
Custom CSS styling
Scheduled tasks Limited predefined actions
Code extensibility HTML, CSS, JavaScript, JQuery, Excel/SQL expressions and built-in functions Limited to spreadsheet functions

AUTHENTICATION
Password protection Supports unlimited users Only supports registered Smartsheet users
Password recovery Customizable interface embeds on any website Restricted to Smartsheet domain
Custom login forms Restricted to Smartsheet domain

APP DEPLOYMENT
Direct URL Requires 'Business' plan
JavaScript embed
iFrame deployment
SharePoint/.NET deployment

COMPLIANCE
GDPR
HIPAA
PCI DSS Level 1
FERPA
FIPS 140-2
Cloud Security Alliance (CSA)
ISO 27001/27017/27018
Section 508
WCAG 2.0

SUPPORT
Ticket/email support
Phone support
24/5
Live chat interface
24/7
Forums

TRAINING AND ONBOARDING
Online video courses
Interactive livestreams
Every Monday 10am PT
Customer onboarding program Limited to general webinars
Customer success manager FREE Paid
Developer certification FREE Limited to licensed users

PROFESSIONAL SERVICES
Pre-built app extensions
Expert sessions FREE Paid
Custom development services

Frequently Asked Questions

Caspio is a low-code application development platform for building custom, data-driven business applications, without traditional coding, on a Microsoft SQL Server backend. Smartsheet is a collaborative work management platform built around spreadsheet-style sheets for project tracking, automation, and reporting. Caspio uses HTML, CSS, JavaScript, and SQL for customization; Smartsheet uses a spreadsheet-style formula language. Caspio includes unlimited app users on every plan; Smartsheet charges per member.

Caspio charges by plan based on resources and capacity, with unlimited users: Team at $300 per month, Business at $600 per month, and Enterprise with custom pricing, each including unlimited app users. Smartsheet charges per member, billed monthly: Pro at $12, Business at $24, and Enterprise with custom pricing. Smartsheet Business requires a minimum of three members, while Enterprise requires a minimum of ten. Unlimited free viewers are included in the Pro plan, unlimited free guests are included in the Business plan, and beyond.

Both platforms are SOC 2 Type II-attested, support GDPR, and offer HIPAA compliance under signed Business Associate Agreements. Smartsheet holds ISO/IEC 27001, 27017, 27018, and 27701 certifications directly, plus FedRAMP and DoD IL4 authorizations. Caspio’s AWS infrastructure is certified to ISO/IEC 27001, 27017, and 27018. It also supports PCI DSS, FERPA, and WCAG/ADA accessibility standards.

Caspio is generally better suited for customer-facing web applications. It includes unlimited app users on every plan and supports a custom domain on Business and Enterprise plans, website and CMS embedding, and shareable URLs. Smartsheet is designed primarily for internal collaboration. External users can fill out forms or view shared sheets, but building editable customer portals typically requires premium add-ons.

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